Features
A closer look at everything Ceum handles — your work, your hours, and your money.
Time tracking
Know where every hour goes
Live timer & logging
Run a live timer as you work, or log entries after the fact. One timer runs at a time, and the count is taken from the start, so it survives a reload or a device switch.
Focus sessions
Work in Pomodoro-style sequences of timed focus and short rests; each focus step becomes a time entry you can keep or discard.
Tagged entries
Tag entries to slice reports by client or type of work. Link an entry to one or many tasks — it stays one duration, never double-counted.
InsightsPlus · Pro
A date-ranged summary of tracked time — totals, a per-name breakdown and a daily timeline — exportable to PDF, XLS or CSV.
See a sample insights PDF→Pivot reportsPlus · Pro
Pivot tracked time by name, tag, project or task against days, months or years, with row and column totals.
Browser extension
Ceum Time Tracker for Chrome and Firefox puts the timer in the browser toolbar: what is running now, and what you tracked recently. Time entries and focus sessions are the whole of it, and it is on every plan.
Time goals
The hours you meant to work, measured against the ones you did
Weekly, monthly or one-offPlus · Pro
Set a target in hours that repeats weekly, repeats monthly, or runs once between two dates. A repeating goal restarts with its full target each period, and weeks and months follow your own timezone.
What each goal countsPlus · Pro
Narrow a goal to a client, project, task, entry tag or a phrase in the description, matching any of them or all of them. An entry counts once however many criteria it satisfies.
Progress, and a reminderPlus · Pro
Each goal shows hours logged against hours targeted, uncapped past 100%. Switch on a reminder and one email arrives per period while the deadline is close and the target is still short.
A frozen recordPlus · Pro
Every period that closes is written down — the goal, the period, the hours and the target in force at the time. Raising a target today never changes whether last month was met.
Income & expenses
A clear ledger, categorised the way you work
Income & expenses
Record income and expenses with amount, date and currency — optionally split into net and tax — each linkable to a client, project or task.
Cash-flow insightsPlus · Pro
A running income and expense chart on the list, plus insights and period reports that break the money down by description or tag — viewable gross, net of tax, or tax only.
Receipt scannerStarter · Plus · Pro
On mobile, photograph a receipt and Ceum reads the amount, date and currency into an expense for you to review before saving.
Subscriptions
Track recurring costs and income; on each renewal Ceum posts the matching transaction automatically — never twice, and it catches up on any it missed.
Exchange rates & metals
A rate table refreshed once a day, plus spot prices for gold, silver, platinum and palladium. An amount in another currency is converted to your display currency wherever it appears, with the conversion shown on hover.
Receipts on transactionsStarter · Plus · Pro
Attach one receipt image to a transaction from the web form or the phone, then open, download, replace or remove it. A receipt already attached stays readable on any plan.
Invoicing
From a line item to a paid invoice
Build invoices
Create full or proforma invoices; the client's billing details are copied onto the invoice and stay fixed, so a later edit never changes one you've issued.
Linked to your work
Link each line item to the task it covers, and picking that task fills in the description. Available once the invoice has a project, since tasks are project-scoped.
Custom PDF templates
Design the PDF — colours, logo, sections, labels, QR placement — save several templates, and mark one default.
See a sample invoice PDF→Send & sharePlus · Pro
Email the invoice from inside Ceum, or share a read-only link the client can open without an account.
See how sharing works→Statuses & overdue
Define your own statuses; overdue is worked out live from the due date and status, so a paid or rescheduled invoice clears itself.
Hourly rates & invoicing currency
One chain from the project up to your brand defaults
Resolved, never copied
An hourly rate resolves from the project, then the client, then your brand default, and the first one set wins. An invoicing currency runs the same chain with your account currency below all three, so it always resolves to a real code.
Blank inherits; zero does not
An empty rate field and an Automatic currency both mean "take it from the level above". A rate of 0 is a real rate meaning this is not billed by the hour, and it stops the chain exactly as 85 would.
Per-client & per-project ratesPlus · Pro
Give one client or one project its own hourly rate and invoicing currency. Each field names what it would inherit and which level that comes from, so a blank one is never a guess.
Priced onto the lines
Building an invoice from tasks or from tracked time resolves one currency for the whole invoice and a rate per line, so a multi-project invoice can carry two. Tracked hours become the quantity, and with no rate set anywhere the price is left for you to type.
Clients, projects & documents
Keep the context around the work
Clients
Hold contacts, pipeline value and a follow-up schedule; rows surface by how soon a client needs attention.
Projects
Attach a project to any number of clients — or none — and hang tasks, documents and invoices off it.
Documents in contextStarter · Plus · Pro
Write Markdown notes linked to the clients and projects they belong to, searchable by text and tag.
Client mailingStarter · Plus · Pro
Send email to clients through Ceum with built-in templates; quick-send from a client, invoice or task pre-fills the right one, and every message is logged.
Documents to PDFStarter · Plus · Pro
Export a document as a PDF that captures it exactly as it stood — content, tags and every linked client and project — so a later edit never changes a copy you already sent.
Tasks & boards
Plan and move work the way that fits
Kanban boards
A board carries its own columns, filters, card layout and finished-task retention; drag a card to change its status or reorder it. How many boards you can keep rises with your plan.
Configurable statuses
Define the workflow stages tasks move through — rename, reorder, add your own, or scope them to a project.
Task types & custom fields
Give tasks types that mark them billable, allowed at the top level, or usable as a subtask — each with its own text, multiline or date fields for whatever that kind of task needs.
Subtasks & priorities
Break work into one level of subtasks that roll up to the parent, with priorities and start and deadline dates.
Relationships & dependenciesStarter · Plus · Pro
Link tasks to tasks and projects to projects with typed relationships; mark some as dependencies to flag a blocked task on the board.
Calendar
Everything with a date, on one grid
Month & week views
See your work in month or week view.
Tasks, events & renewals
Overlay task spans, custom events (one-off or recurring) and subscription renewals as colour-coded layers you can toggle independently.
Quick edits
Click a day to add an event or task; drag to reschedule.
Imported calendars
Subscribe to read-only public ICS or webcal calendars to see external commitments beside your work.
Weather on the gridPlus · Pro
Each day cell can carry a weather icon — current conditions, wind, humidity and pressure, plus a forecast up to five days ahead. The location comes from a one-time browser prompt, or falls back to the capital of your configured timezone.
Import
Bring your existing data in
Import from a file
Upload a CSV or spreadsheet, map its columns to fields, and preview the rows before anything is created. Exports use the same shape, so data goes back in the way it came out.
See a sample tasks CSV→Start with your history
Bring existing transactions, clients and invoices in when you set up, so past work carries over from day one.
Review before you confirm
See exactly what will be created and fix any mismatches first — nothing is imported until you confirm.
Across your whole workspace
The tools that span every entity
A dashboard you arrange
Open on a dashboard of tiles you choose — pick which appear, how wide each one spans, and in what order.
Tags
One set of colour labels applied across clients, projects, tasks, invoices, subscriptions, transactions, time entries and documents — filter anywhere by any of them.
Global search
Find clients, projects, tasks, invoices, documents, sent emails and help articles from one box, and jump straight to any ID like T-7.
Quick lists
A keyboard-driven scratch checklist beside your work, autosaved and synced across your devices.
History & version controlStarter · Plus · Pro
Documents keep their edit history — every change archives the previous version, so you can preview and restore any of the last 50 — and clients, projects, tasks and invoices record who changed which field, and when.
Getting started checklist
Seventeen first actions, narrowed to your starter template, your platform and your plan — and mostly ticked off for you, because Ceum reads your own data and marks a step done once it can see you did it.
Privacy mode
Blur amounts, contact names, dates and personal details before you share a screen or record a demo. Layout, statuses and counts stay readable, so you can keep working while it is on.
Live across your tabs
Quick lists, time entries, the running timer, focus sequences and export status keep in step across every tab you have open and every device you are signed in on, with no refresh.
Warned before anything is deleted
The Items approaching deletion page lists every record scheduled for removal — its type, name, expiry date and the reason — so a retention window or a downgrade you have scheduled never takes anything by surprise.
Combined views
Several kinds of record, nested under one another
Nested levelsPlus · Pro
Start from any of eight kinds of record and nest up to four levels — clients, with their projects, documents and invoices under each one. A single level can hold four lists side by side, each paged and grouped on its own.
Any-of and all-of rulesPlus · Pro
Every list carries its own condition tree, with groups nested inside groups: "status is Active or the deadline is this month" is a rule a list-page filter cannot express at all.
Open as tabsPlus · Pro
Views open as tabs, each with its own address — bookmark one, or send the link to yourself and the same view opens on another device. Moving between tabs leaves the rows you had expanded as they were.
Alerts
Everything asking for attention, in one place
One action listStarter · Plus · Pro
One page collecting overdue invoices and tasks, flagged invoices, tasks and projects, and clients due for a follow-up.
Clears itselfStarter · Plus · Pro
Nothing to dismiss or file away: alerts are worked out live from the dates and statuses, so paying an invoice or moving a deadline clears the alert by itself.
Client follow-upsStarter · Plus · Pro
Give a client status a follow-up window and a client that has gone quiet for that many days surfaces here on its own.
Visible where you workStarter · Plus · Pro
The same signals show up where you already are — a count in the sidebar, a highlighted row, a marked board card — and each category can be switched off in settings.
Bulk edit
Change many records in one reviewed pass
Select what you needPro
Select rows on any list — or the whole page at once — and open them together for editing.
Apply to all, or one by onePro
Set a value once and apply it to every selected row, or edit rows individually in the same table — mixed edits in one pass.
Reviewed before it is writtenPro
A review step lists exactly what will change — and what you marked for deletion — before anything is written.
Across eight entitiesPro
The same wizard covers tasks, time entries, transactions, subscriptions, clients, projects, documents and invoices, so the pattern is learned once.
Sharing
Read-only links to records, files and your calendar
Read-only linksPlus · Pro
Share an invoice, document, transaction, task, kanban board, your calendar or a generated file as a link anyone can open without a Ceum account — they see that content and nothing else.
Expiry & revokePlus · Pro
An expiry is switched on by default a month ahead, movable up to 90 days or switched off entirely. Hold up to 50 live links at once and revoke any of them the moment it has done its job. A link to a record always shows that record as it stands now.
No account neededPlus · Pro
Recipients open the link in a browser with no sign-up; it carries an unguessable token, shown once when you create it.
Automation & integrations
Drive Ceum from the tools you already use
MCP integrationPro
Ceum runs a Model Context Protocol server, so tools like Claude Desktop or Cursor — or your own agents — can read and write your workspace through token-scoped, audited calls.
Read the MCP reference→In-app assistantStarter · Plus · Pro
Rocky answers questions over the knowledge base and, with permission, your own data — citing its sources and showing every change for approval before it runs.
Command linePro
A standalone CLI (install with npm) and an in-app command palette drive the same operations over MCP, with table, JSON or CSV output.
Explore the command line→
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