Features
A closer look at everything Ceum handles — your work, your hours, and your money.
Time tracking
Know where every hour goes
Live timer & logging
Run a live timer as you work, or log entries after the fact. One timer runs at a time, and the count is taken from the start, so it survives a reload or a device switch.
Focus sessions
Work in Pomodoro-style sequences of timed focus and short rests; each focus step becomes a time entry you can keep or discard.
Tagged entries
Tag entries to slice reports by client or type of work. Link an entry to one or many tasks — it stays one duration, never double-counted.
Insights
A date-ranged summary of tracked time — totals, a per-name breakdown and a daily timeline — exportable to PDF, XLS or CSV.
See a sample insights PDFPivot reports
Pivot tracked time by name, tag, project or task against days, months or years, with row and column totals.
Income & expenses
A clear ledger, categorised the way you work
Income & expenses
Record income and expenses with amount, date and currency — optionally split into net and tax — each linkable to a client, project or task.
Cash-flow insights
A running income and expense chart on the list, plus insights and period reports that break the money down by description or tag — viewable gross, net of tax, or tax only.
Receipt scanner
On mobile, photograph a receipt and Ceum reads the amount, date and currency into an expense for you to review before saving.
Subscriptions
Track recurring costs and income; on each renewal Ceum posts the matching transaction automatically — never twice, and it catches up on any it missed.
Invoicing
From a line item to a paid invoice
Build invoices
Create full or proforma invoices; the client's billing details are copied onto the invoice and stay fixed, so a later edit never changes one you've issued.
Linked to your work
Link each line item to the task it covers, and picking that task fills in the description. Available once the invoice has a project, since tasks are project-scoped.
Custom PDF templates
Design the PDF — colours, logo, sections, labels, QR placement — save several templates, and mark one default.
See a sample invoice PDFSend & share
Email the invoice from inside Ceum, or share a read-only link the client can open without an account.
See how sharing worksStatuses & overdue
Define your own statuses; overdue is worked out live from the due date and status, so a paid or rescheduled invoice clears itself.
Clients, projects & documents
Keep the context around the work
Clients
Hold contacts, pipeline value and a follow-up schedule; rows surface by how soon a client needs attention.
Projects
Attach a project to any number of clients — or none — and hang tasks, documents and invoices off it.
Documents in context
Write Markdown notes linked to the clients and projects they belong to, searchable by text and tag.
Client mailing
Send email to clients through Ceum with built-in templates; quick-send from a client, invoice or task pre-fills the right one, and every message is logged.
Tasks & boards
Plan and move work the way that fits
Multiple kanban boards
Keep several boards, each with its own columns, filters, card layout and finished-task retention; drag to change status or reorder.
Configurable statuses
Define the workflow stages tasks move through — rename, reorder, add your own, or scope them to a project.
Task types & custom fields
Give tasks types that mark them billable, allowed at the top level, or usable as a subtask — each with its own text, multiline or date fields for whatever that kind of task needs.
Subtasks & priorities
Break work into one level of subtasks that roll up to the parent, with priorities and start and deadline dates.
Relationships & dependencies
Link tasks to tasks and projects to projects with typed relationships; mark some as dependencies to flag a blocked task on the board.
Calendar
Everything with a date, on one grid
Month & week views
See your work in month or week view.
Tasks, events & renewals
Overlay task spans, custom events (one-off or recurring) and subscription renewals as colour-coded layers you can toggle independently.
Quick edits
Click a day to add an event or task; drag to reschedule.
Imported calendars
Subscribe to read-only public ICS or webcal calendars to see external commitments beside your work.
Import
Bring your existing data in
Import from a file
Upload a CSV or spreadsheet, map its columns to fields, and preview the rows before anything is created. Exports use the same shape, so data goes back in the way it came out.
See a sample tasks CSVStart with your history
Bring existing transactions, clients and invoices in when you set up, so past work carries over from day one.
Review before it lands
See exactly what will be created and fix any mismatches first — nothing lands until you confirm.
Across your whole workspace
The tools that span every entity
A dashboard you arrange
Open on a dashboard of tiles you choose — pick which appear, how wide each one spans, and in what order.
Tags
One set of colour labels applied across clients, projects, tasks, invoices, subscriptions, transactions, time entries and documents — filter anywhere by any of them.
Global search
Find clients, projects, tasks, invoices, documents, sent emails and help articles from one box, and jump straight to any ID like T-7.
Quick lists
A keyboard-driven scratch checklist beside your work, autosaved and synced across your devices.
History & version control
Documents keep their edit history — every change archives the previous version, so you can preview and restore any of the last 50 — and clients, projects, tasks and invoices record who changed which field, and when.
Alerts
Everything asking for attention, in one place
One action list
One page collecting overdue invoices and tasks, flagged invoices, tasks and projects, and clients due for a follow-up.
Clears itself
Nothing to dismiss or file away: alerts are worked out live from the dates and statuses, so paying an invoice or moving a deadline clears the alert by itself.
Client follow-ups
Give a client status a follow-up window and a client that has gone quiet for that many days surfaces here on its own.
Visible where you work
The same signals show up where you already are — a count in the sidebar, a highlighted row, a marked board card — and each category can be switched off in settings.
Bulk edit
Change many records in one reviewed pass
Select what you need
Select rows on any list — or the whole page at once — and open them together for editing.
Apply to all, or one by one
Set a value once and apply it to every selected row, or edit rows individually in the same table — mixed edits in one pass.
Reviewed before it lands
A review step lists exactly what will change — and what you marked for deletion — before anything is written.
Across four entities
The same wizard covers tasks, time entries, transactions and subscriptions, so the pattern is learned once.
Automation & integrations
Drive Ceum from the tools you already use
MCP integration
Ceum runs a Model Context Protocol server, so tools like Claude Desktop or Cursor — or your own agents — can read and write your workspace through token-scoped, audited calls.
Read the MCP referenceIn-app assistant
Rocky answers questions over the knowledge base and, with permission, your own data — citing its sources and showing every change for approval before it runs.
Command line
A standalone CLI (install with npm) and an in-app command palette drive the same operations over MCP, with table, JSON or CSV output.
Explore the command line
Ready to get started?
Start free, and keep your work, time and money in one place.
No credit card required