Kanban board

The kanban view is a board layout for tasks where each column is one of your task statuses. It's its own Kanban page, reached from the sidebar (just below Dashboard) or with the B shortcut. You can keep several boards, each with its own columns, card layout, project filter, retention, and subtask rendering, and switch between them as you work.

What you can do

Open the Kanban page. Which board is active sticks per browser. Pick the active board from the board dropdown in the page header, and use the toolbar to add a task (the primary action), jump to the current board's settings with Edit board, or open Boards to manage them all.

Manage your boards on the Kanban boards page, reached from the Boards button. There you can create a new board, open one to edit it, or delete one. Each board is yours — boards aren't shared across the workspace.

The board shows your work-in-progress on a single screen rather than paginating, so it loads a large batch of tasks at once.

Boards

Every board is independent, so you can keep, say, a focused "This week" board alongside a full "Everything" board.

Create — add a board from the Kanban boards page; give it a name and an optional description.
Switch — the active board is chosen from the dropdown in the Kanban header and remembered per browser.
Default — one board carries a Default badge; it's the board you land on before you've picked another.
Delete — remove a board you no longer need. You always keep at least one board, so the last one can't be deleted.

Each board's columns, card content, retention, visible task types, and subtask layout are configured per board on its edit page — see Board settings below.

Columns

Columns come from your enabled task statuses (configured on the Task statuses page). Each board controls its own columns in two ways:

Visible columns — a per-board checklist of your enabled statuses. Leave them all checked to show every column, or narrow a board to just the statuses it cares about.
Backlog / finished toggles — independently of the whitelist, Show backlog columns (off by default) reveals statuses marked backlog, and Show finished columns (on by default) reveals statuses marked finished.

Columns appear in each status's configured order. Disabled statuses are skipped.

When statuses (or task types) are project-scoped, a board offers only those available in at least one project it covers — a board filtered to specific projects lists just the statuses and types in scope for them, plus any that apply to all projects. Widen the board's project filter to surface more.

Card content

Each card shows the task name and a priority badge, plus optional pieces you can switch on or off per board:

Project — a Client • Project breadcrumb (when Show project is on and both can be shown).
Type — a small color dot plus the type's name (when Show type is on and a type is assigned).
Deadline — in relative wording — "Due today", "Due in 5 days", "2 days overdue" — with a matching color (when Show deadline is on).
Description — a short snippet (when Show description is on, which it is by default).
Nested subtasks — a compact list inside the parent card, only when the subtask layout is set to nested. New boards show subtasks nested by default.

Cards in non-finished columns get a red left border when their deadline has passed. Tags and an explicit status badge aren't shown on the card — the column already tells you the status, and the red border covers overdue.

Dependency warnings

A card gets a yellow border and a warning icon when it's held up by an unfinished dependency. This happens when all of these are true:

The card is out of the backlog and not yet finished (it's in an active column).
It's on the receiving end of a dependency relationship — something that blocks it or that it depends on.
That blocking entity is itself unfinished.

Hover the icon to see which entities are holding it up. The warning clears on its own once the blockers finish or the card moves to the backlog or a finished column. If a card is both overdue and blocked, the red overdue border wins.

Opening a card

Click a card to open it in a detail view modal — the same read-only task detail you'd see on the task's page, without leaving the board. From the modal you can:

Edit — jump to the task's edit page.
Delete — remove the task after a confirmation; the card disappears from the board.
Changelog — review the task's history.

The small Edit button that appears when you hover a card is a shortcut straight to the edit page and skips the modal.

Drag and drop

Across columns changes the task's status.
Within a column changes its order.

Dropping a task into a column whose status is project-scoped out of the task's projects is blocked up front, with a short note — the card stays put rather than moving and snapping back.

Moves feel instant, and if a move can't be saved it reverts and you see an error. Opening the board in another tab reflects a change the next time that tab refreshes, not instantly.

Subtasks

Two per-board settings control how subtasks behave on the board:

Show subtasks — on by default. When off, subtasks are hidden from the board entirely.
Subtask layout — when subtasks are shown:
- nested (default) — subtasks render compactly inside the parent's card.
- separate-column — each subtask is its own full card, placed in the column for its own status.

Subtasks must use a task type marked embeddable; see Task types.

Filtering

Each board filters tasks by:

Visible task types — a per-board checklist; uncheck a type to hide its tasks, or leave all checked to show every enabled type.
Projects — by default a board shows tasks from every project. Turn Show all projects off to narrow it to a chosen set of projects, and optionally include tasks that have no project — the same model as the Calendar task filter.
Visible columns and backlog / finished toggles — as described under Columns.
Finished-task retention — when retention is on, finished tasks older than the retention window (1–365 days, default 7) are hidden from that board even if the finished column is shown.

The board doesn't offer the table view's filters (search, status, priority multi-select, deadline range). Use the table when you need those.

Board settings

Open a board from the Kanban boards page — or with Edit board on the Kanban page — to edit it. A board's editor covers:

Name and description — the name is required.
Visible columns — the per-board whitelist of status columns.
Columns — show backlog columns; show finished columns.
Retention — retention on/off (on by default); retention days (1–365, default 7).
Card content — show project, type, deadline, and description on cards (description on by default).
Projects — show all projects (on by default), or pick specific projects and choose whether to include tasks without a project.
Task types — a checklist of enabled types; unchecked types are hidden from this board.
Subtasks — show subtasks (on by default); subtask layout (nested or separate-column).

Use Save to keep your changes, or Cancel to discard them. You can also Delete the board from its editor (unless it's your only board). These settings belong to that one board and aren't shared across the workspace or synced across tabs.

Tips and edge cases

The active board is remembered per browser. Clearing site data resets you to the default board.
You always keep at least one board. The last remaining board can't be deleted.
Retention only hides, never deletes. Tasks stay in your workspace and on the table view; the board just stops showing them once they age out of the retention window.
A move that can't be saved reverts. You'll see an error, and the saved state is the source of truth.
No live sync between tabs. Two open boards in different tabs can drift until one refreshes.

On mobile

The mobile app has a simpler board surface built for touch:

One board at a time — switch the active board, create a board, or open its settings from a bottom-sheet board picker. The full multi-board manager (the Kanban boards list page) is web-only, though the per-board settings (columns, retention, card fields, project/type filters, status whitelist, subtasks) are all editable from the mobile settings sheet.
Free-drag cards — long-press a card to lift it, then drag to reorder within a column or move it across columns to change its status, with edge auto-scroll. The drop is saved when you release.
Moves made offline are queued and sent on reconnect — see Offline support.